What is a QuickBooks Online Expense?
An Expense is a document type in QuickBooks Online which represents a purchase that has already been paid via a selected Payment Method and the payment has been allocated against the respective Payment Account (Category of specific types) at the moment of entering the transaction. In contrast, Bills are entered as Awaiting Payment.
There are three types of Expenses based on the Payment Type: Cash, Check, Credit card.
• Cash – the purchase contains information about a payment made in cash.
• Check – the purchase contains information about a payment made by check.
• Credit card – the purchase contains information about a payment made by credit card or a refund to a credit card.
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Can I pull Expenses from QuickBooks Online to ApprovalMax?
Yes, ApprovalMax supports pulling of existing Expenses from QuickBooks Online without going through the appropriate approval workflow in ApprovalMax. Besides, you can create your Expense requests directly in ApprovalMax or pull them from Dext, run ...
Can I search for QuickBooks Online Expenses?
Yes, ApprovalMax does have a search function for Expenses. In the Search pop-up window, select the request type (Expense), set additional filters, and click on SEARCH:
In which plans are QuickBooks Online Expenses available?
The approval of QuickBooks Online Expense requests is available in all subscription plans as well as during the trial period.
How does the Expense Creation and Approval workflow for QuickBooks Online work?
ApprovalMax enables the setup of multi-step approval workflows for Expenses. Users of Organisations connected to QuickBooks Online can create Expense requests directly in ApprovalMax. This is how the approval of Expenses created directly in ...
Attaching files to QuickBooks Online Expenses
During the creation of QuickBooks Online Expenses in ApprovalMax, you can attach files. However, some technical limitations do apply. Below are supported file extensions, size and number of files that can be attached: File extensions: '.pdf', ...