How to set up a bank account connection with ApprovalMax

How to set up a bank account connection with ApprovalMax

It takes three steps to connect a bank account and ApprovalMax
  1. Select a bank and country from the list of available options (banks that support open banking)
  2. Confirm the connection in your banking app (mobile or web-based)
  3. Match the connected bank account to your Xero bank account to have payments correctly reflected on the Xero side

This is how you select a bank and country from the list:

  1. Find your ApprovalMax Organisation in the main menu and open Bank Accounts under Workflows And Settings:


  2. Click on either the +NEW BANK ACCOUNT or +ADD BANK ACCOUNT button:


  3. Select the country and bank, then click on NEXT:



This is how you confirm the connection in your banking app (mobile or web-based):

  1. Log in to your banking application from a desktop computer, or from a mobile device using the QR code:

  2. Authorise the connection to ApprovalMax.
  3. Proceed to matching your connected bank account to your Xero bank account.

This is how you match your connected bank account to your Xero bank account:

The connected bank account must be matched to your Xero bank account for further reconciliation purposes: every transaction that you execute in ApprovalMax Pay using a connected bank account will appear in Xero against the bank account that you have specified in this section.
  1. Select the respective Xero bank account and click on MATCH:



  2. If you don't have a Xero bank account, click on the +NEW XERO BANK ACCOUNT button to create one.
    State an account name, the sort code and account number, then click on CREATE:

Please note: you also need to set up Contact payment details to enable Bill payments in ApprovalMax Pay. Only users with the respective permissions can add Contact payment details.


    • Related Articles

    • What is the Supplier Bank Account Validation?

      During the setup of a Xero Batch Payment workflow, ApprovalMax allows the Organisation Administrator to decide whether the Supplier Account field must be filled in (is Required) or can be left empty when creating a Xero Batch Payment: If the field ...

    • Video: How to set up the connection between Dext, ApprovalMax and QuickBooks Online

      ApprovalMax product walk-through: How to set up the connection between Dext and ApprovalMax How to set up the connection between Dext and ApprovalMax You can also refer to this article: How can I establish a connection between Dext, ApprovalMax and ...

    • How to add a bank account in Xero

      When creating an Airwallex Batch Payment, it is mandatory to specify the Xero bank account to be used. If you need to create a bank account in Xero, you can refer to this article for instructions. Create a bank account in Xero: Find your account in ...

    • Video: How to set up the connection between Dext, ApprovalMax and Xero

      ApprovalMax product walk-through: How to set up the connection between Dext and ApprovalMax How to set up the connection between Dext and ApprovalMax You can also refer to this article: How can I establish a connection between Dext, ApprovalMax and ...

    • About ApprovalMax

      ApprovalMax was founded in March 2014 by a team of workflow/BPM professionals who are passionate about easy tools that reduce complexity, deliver simplicity, and just work. Our goal is to provide finance managers and accounting outsourcing companies ...