There are several options for creating Bills, which are then run through the approval workflow in ApprovalMax. Each one has advantages as well as disadvantages, depending on your business needs. Among them:
Bills that don't go through the approval workflow: Pulling Bills from QuickBooks Online
Direct Dext to ApprovalMax integration for Bill creation
Bill creation in ApprovalMax
Bill creation in QuickBooks Online
ApprovalMax allows the proper tracking of Bills that were created in QuickBooks Online and don't go through the appropriate approval workflow in ApprovalMax.
Direct Dext to ApprovalMax integration
Integrating Dext with your ApprovalMax Bill Creation and Approval workflow enables Dext to push cost items directly to ApprovalMax. ApprovalMax then runs them through the predefined Bill Creation and Approval workflow and, after full authorisation, pushes them to QuickBooks Online.
Bill creation in ApprovalMax
In ApprovalMax, you can create Bills in the same way you create Purchase Orders:
First, set up the Bill creation and Approval workflow with Requesters, approval steps and Approvers. Use the Requester matrix and Approval matrix just as you do for the Purchase Order workflow:
All Requesters you add to the Bill Creation step in the Bill Creation and Approval workflow will have access to Bill creation in ApprovalMax via the
button in the top right-hand corner:
In your Organisation, select "Bill" and click on CREATE A REQUEST:
You can now enter the Bill details and attach the original invoice as a file:
When you then submit the Bill for approval, it will run through the predefined workflow. Once all approvals are in place, the Bill will be pushed to QuickBooks Online and include a detailed audit trail of the entire workflow as well as all attached documents.
Copy a Bill from a Purchase Order
It is possible to copy a QuickBooks Online Purchase Order that was fully approved in ApprovalMax to a Bill. For more details, please refer to: How to copy QuickBooks Online Purchase Orders to Bill.