Release 2025-10-30

We’ve introduced Fraud Detection settings for Xero Manual Journals. Organisation Administrators and Account Owners can now pull journals posted in Xero into ApprovalMax and set up notifications for skipped documents or post-approval changes in Xero.

The One-click Bill-to-PO Matching feature is now generally available for NetSuite-connected Organisations. When a Vendor Bill fully corresponds to a single Purchase Order, ApprovalMax automatically suggests the match and applies it in one click. Teams can process invoices faster, stay aligned with NetSuite data and maintain full traceability in the audit trail.

Email notifications for recurring requests have been enhanced to provide clearer visibility and better guidance. ApprovalMax now sends more informative notifications when a recurring request is successfully created, an issue prevents creation or a Scheduled Request Template becomes disabled.

These emails include direct links to access the affected template quickly. This feature is currently available in beta for Xero-connected Organisations. If you'd like to enable it, please contact us.
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You can now create data entry rules for Bills and Invoices uploaded via ApprovalMax Capture in Organisations connected to QuickBooks Online. Overwrite default settings and set rules per Vendor for fields like Currency, Account, Tax and Class — or even split costs and apply conditional coding on line level.

Previously, tax details in NetSuite requests could appear outdated during review in ApprovalMax because SuiteTax values were only refreshed after final submission to NetSuite.

Now, whenever a request is edited while on review or in an approval step, ApprovalMax automatically pushes the update to NetSuite, retrieves the latest SuiteTax calculations, and shows the correct tax amounts and tax breakdown in the View and Edit forms.

In general