What's New
The NetSuite Invoice workflow is generally available
ApprovalMax now supports pulling Invoices from Oracle NetSuite for approval in ApprovalMax:
Set up an approval workflow, pull the Invoices into ApprovalMax and start the predefined approval workflow:
The respective managers get notified that their approval is required, and make their decision.
The NetSuite Bill Payment workflow is generally available
ApprovalMax enables multi-step approval workflows for NetSuite Bill Payments:
Bill Payments are created in NetSuite in the Pending Approval status
ApprovalMax pulls Bill Payments created in NetSuite, including all relevant details:
The multi-step approval workflow for Bill Payments as predefined in ApprovalMax is started
The respective managers get notified that their approval is required, and make their decision
When all approvals are in place, the Bill Payments status changes to Approved in NetSuite
If one of the Approvers rejects a request, the respective Bill Payment is pushed back to NetSuite with the status Rejected
GRN status in Xero Bills during Bill-to-PO Matching
When the GRN setting is enabled in the Purchase Order workflow, ApprovalMax displays the GRN status (Not Received, Partially Received, Fully Received) on the Bill Matching form to guide approval decisions:
Auto-matching for QuickBooks Online Bills that were created as a copy from the Purchase Order
ApprovalMax automatically matches Categories and Line Items when copying QuickBooks Online Purchase Orders to Bills:
QuickBooks Online Budget Checking is generally available
The Budget Checking feature makes sure that an Organisation does not overspend, i.e. does not spend more money than intended:
Budgets are prepared in QuickBooks Online and then synced to ApprovalMax where Bills, Purchase Orders and Expenses get checked against the respective budgets.
ApprovalMax Pay scheduled Batch Payments
ApprovalMax supports scheduled Batch Payments. This helps businesses optimise their payment schedules for financial stability, foster Vendor relationships and make efficient financial planning decisions:
ApprovalMax Pay Overdraft Payments
If your bank account has an overdraft facility, you can allow sending payments via ApprovalMax Pay even if the available balance of this connected bank account is not enough to cover the payment:
ApprovalMax Pay and ApprovalMax Capture purchase options
ApprovalMax Pay is now available for purchase for Xero-connected Organisations. Stripe-billed/2Checkout subscriptions and the GBP currency are supported.
ApprovalMax Capture is now available for purchase worldwide. Stripe-billed and 2Checkout subscriptions are supported.
What's Improved
Additional Bill duplication control by Invoice number for QuickBooks Online and Xero Organisations
ApprovalMax identifies Bills with the same Invoice number (Reference field for Xero and Bill number field for QuickBooks Online) that might potentially be duplicates and notifies Requesters, Reviewers and Approvers at every stage with a message to ensure their awareness:
Bill removal from a Xero Batch Payment/Airwallex Batch Payment is generally available
The Editing on Approval functionality is available in beta for Xero Batch Payment and Airwallex Batch Payment workflows. It allows Approvers during the approval process to remove lines (Bills) from such documents without having to reject them:
Bill-to-PO Matching is available on the Edit form for QuickBooks Online Bills
Requesters and Reviewers of QuickBooks Online Bills are allowed to match Bills to Purchase Orders during creation/editing:
What's Fixed
Several minor issues have been fixed, and the overall performance and stability have improved.