This setting is relevant for the Xero Purchase Order workflow. The GRN functionality is part of the Advanced and Premium plans.
You can use the setting Goods Received Note (GRN)* in the Purchase Order workflow to track the Goods Received (GR) status in Purchase Orders.
This is how you enable Goods Received Notes:
Find your Organisation in the main menu and go to Approval workflows under Workflows and settings.
Open the Purchase Order workflow and click on the Gear icon:
In the General section, go to the Goods Received Note (GRN) setting and select "Yes, enable this feature":
Apply your settings by clicking on SAVE CHANGES in the upper right-hand corner of the Workflow Settings window and update/activate the workflow.
This is how it works:
The Purchase Order Requester, the Approvers and the Organisation Administrators can track the delivery statuses Not Received, Partially Received and Fully Received, and also set/change the delivery status for approved Purchase Orders.
To do so, click on the UPDATE STATUS button and select one of the options in the drop-down list (optionally, attachments and comments can be added):
All changes are reflected in the Purchase Order's audit trail, which details who changed what and when as well as any comments and attachments.
Please note: The Goods Received status will only be available when the Purchase Order has been fully approved. The people stated above can change the status without any restrictions.
Important note: The GRN functionality in ApprovalMax is only available for Purchase Orders with the Approved status. The GR status is pushed to Xero History if the respective setting is turned on.