ApprovalMax identifies Bills that might potentially be duplicates and notifies Requesters, Reviewers and Approvers at every stage with a respective message to ensure their awareness:
Requesters are advised to consider this information before submitting such a Bill. And Approvers can keep it in mind when making their decision. This reduces the risk of duplicate payments significantly:
Bill statuses taken into account are:
Pending Approval
Approved
Paid
The parameters checked for duplication are:
Vendor
Date
Amount (Total Gross exact match, Currency exact match)
or
Vendor
Reference