Troubleshooting: potential errors during Manual Journal creation via a .csv file upload

Troubleshooting: potential errors during Manual Journal creation via a .csv file upload

When uploading a CSV file for Manual Journal creation, you might experience certain errors.
Below, you'll find details on what to then check and the corresponding solutions:


Check

Reason/Solution
The file must be a CSV (Comma Separated Values) file. The name of your file should end with either .csv or .txt.
The file format is not CSV. You need to upload a file in the CSV format.
The file structure and data must meet the requirements for a .csv upload.
The data in your file does not match the required template. Please ensure that your file follows the correct format. Apply the necessary fixes and reupload the file.
Your file must contain only accounts supported by Xero Manual Journals.
Xero does not allow the use of some system accounts (incl. payables and receivables) or bank accounts within Manual Journals. Change the respective accounts and reupload the file.

    • Related Articles

    • How to upload a Manual Journal to ApprovalMax

      Manually entering data into journals can be a tedious task, particularly when dealing with large volumes of transactions. To streamline this process and save valuable time, ApprovalMax allows to upload Manual Journals in a predefined .csv format. ...
    • How to create a Xero Manual Journal

      Before creating a Manual Journal, you first need to set up and activate a Manual Journal workflow in ApprovalMax: Specify all users who will be allowed to create Manual Journals in the "Creation" step. By adding Requesters to this step, they get ...
    • Attaching files to Xero Manual Journals

      During the creation of Xero Manual Journals in ApprovalMax, you can attach files. However, some technical limitations do apply. Below are the supported file extensions, size and number of files that can be attached: File extensions — '.jpg', .jpeg', ...
    • How can I specify instructions for Xero Manual Journal Requesters?

      An Organisation's Administrator can provide a message to be shown to Requesters during request creation. This is how to set up instructions for Manual Journal Requesters: Select your Organisation in the main menu and open "Approval workflows" page ...
    • How can I make Xero Manual Journal fields mandatory?

      During the configuration of the Requester matrix you can decide for some fields whether they are to be mandatory, or optional. This is how you make certain fields mandatory: Select your Organisation in the main menu and open "Approval workflows" page ...