When a Purchase Order is closed in ApprovalMax, all open lines that haven’t been billed are updated in NetSuite as Closed and no longer available for Bill-to-PO Matching.
Once a PO is closed, it cannot be used for any additional financial transactions, ensuring that it is finalised and locked from further modifications. If all the items or services listed in the PO have been invoiced and no further billing is expected, it is appropriate to close the PO.
Please note: Purchase Orders can be closed by Requesters, Reviewers, Approvers and Administrators.
This is how you close a Purchase Order
Open an approved Purchase Order that appears with a PENDING RECEIPT or PENDING BILLING status and click on CLOSE PO:
In NetSuite, this corresponds to the Pending Receipt, Pending Bill or Pending Billing/Partially Received statuses.
Once closed in ApprovalMax, the Purchase Order is marked as closed in NetSuite: