Once a Batch Payment has been created in ApprovalMax, it progresses through the following stages:
Batch Payments are created by authorised Requesters in ApprovalMax. Up to 200 Bills with the statuses Approved and Not Paid/Not Fully Paid can be added to a Batch Payment. The Batch Payment status is Awaiting Approval.
When all approvals have been collected from the specified Approvers, the request status changes to Awaiting Payment.
Payers, as defined in the workflow, send payments using ApprovalMax Pay Wallets and confirm the payment. The request status changes to Processing.
Once the payment has been processed, the payment status of each Bill changes to Paid, Failed, or Rejected.
If the payment status is Paid, you can generate a Bank Feed report in ApprovalMax and import it into QuickBooks Online to reconcile the Batch Payment and any associated payment fees.
Please note: The Bank Feed report for a payment can be generated the day after completion