ApprovalMax supports Goods Received Notes (GRN) for tracking the delivery status of items in Purchase Orders for QuickBooks Online. This feature is available under Advanced and Premium subscription plans.
This is how you activate the GRN feature
Go to Approval Workflows under Workflows and settings:
Open the Purchase Order workflow and click on the Gear icon to open the workflow settings:
Under the General tab, locate Goods Received Note (GRN) and select "Yes, enable this feature":
Click on SAVE CHANGES in the top right-hand corner and update/activate the workflow.
This is how you track the delivery status
Once a Purchase Order is fully approved, the following users can track the status and update its delivery status:
Purchase Order Requesters
Approvers
Organisation Administrators
To do so, click on the UPDATE STATUS button of an approved Purchase Order:
Please note: The GRN status is only available once the Purchase Order has reached the Approved status.
Select one of the options in the drop-down list:
Optionally, you can also add attachments and comments when updating the status.
All GRN status changes are logged in the Purchase Order’s audit trail - including who made the change and when, and any associated comments or files: