When a Purchase Order is closed in ApprovalMax, all open lines that haven’t been billed are updated in NetSuite as Closed and no longer available for Bill-to-PO Matching.
Please note: Purchase Orders can be closed by Requesters, Reviewers, Approvers and Administrators.
This is how you close a Purchase Order
Open an approved Purchase Order that appears with a PENDING RECEIPT or PENDING BILLING status and click on CLOSE PO:
In NetSuite, this corresponds to the Pending Receipt, Pending Bill or Pending Billing/Partially Received statuses.
Once closed in ApprovalMax, the Purchase Order is marked as closed in NetSuite: