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How to generate and schedule Line Item reports

Generate and schedule Line Item reports in ApprovalMax for NetSuite to track expenses and accounts.

Updated over a month ago

You can generate reports with Line Item details and also schedule the report generation and delivery to selected email addresses.

Line Item reports allow you to look deeper into your accounts payable and accounts receivable to understand what exactly your expenses are for.

To access the Line Item Reporting feature, select your Organisation in the main menu and click on Line Item reports in the Reports section:

You can create your own report for any type of document in any status with filters that reflect your particular needs.


This is how you set up a custom NetSuite Line Item report

  • Click on the button NEW REPORT on the Line Item Reports page:​

  • Select the request type for which you want to create a report and click on NEXT: ​

  • Specify the required report filters, then click on NEXT:​

  • Activate the checkbox next to each column you want to be visible in the report, then click on NEXT:​


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  • Lastly, name your report by filling in the field Report Name:​

  • When finished, click on CREATE:


The following options are available - you can:

  • Rename the report

  • Export the report to a CSV file

  • Print the report

  • Schedule the report

  • Delete the report

  • Copy the report (i.e. save it as a new report)

  • Edit the report

  • Sort the information in the columns (hover over the respective column and click on the arrow):

  • Move columns (via drag and drop)

  • To apply the choices you made for the report, click on the SAVE button:

Important note: Reports are only available to users with the Administrator or Auditor role.
Learn more about how you can assign a new role to users here.

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