This is how you enable the creation of NetSuite Bill Payments
First of all, the NetSuite Bill Payment workflow needs to be set up and activated.
In its Payment Creation section, you can specify all users who will be able to create NetSuite Payment approval requests.
Please note: NetSuite Bill Payment Requesters can see all Approved Bills as specified in the Requester matrix settings, irrespective of the Bill workflow setup.
This is how you create a NetSuite Bill Payment
All Requesters you add to the Payment Creation step in the NetSuite Bill Payment workflow get access to Bill Payment creation in ApprovalMax by clicking on the + icon next to Bill Payments in the main menu:
You can now add Bills to a Bill Payment by clicking on the ADD BILLS button:
You can use filters to select Bills with specific criteria:
Please note: If you want to pull Bills from NetSuite to ApprovalMax for further management with the Bill Payment workflow, you need to activate the option Fraud Detection - bypassing the approval workflow in the Bill workflow.
When all Bills have been added, specify the Date and Account (header level), and other details:
When you submit a Bill Payment request for approval, it will run through the predefined workflow. Once all approvals are in place, the Bill Payment is pushed to NetSuite. A detailed audit trail of the entire workflow will be attached.
For each Bill, a number of payments can be made but the total amount paid must be less or equal to the Bill's total amount.
When done, click on the SUBMIT FOR APPROVAL button.