When all approvals are in place, the Batch Payment is ready for payment by authorised Payers.
If you want to pay using Wallets instead of a bank account, check out our related help article: How to pay with ApprovalMax Pay Wallets
This is how paying a batch in ApprovalMax works
Open an approved Batch Payment and click on the PAY WITH APPROVALMAX button:
Select a Bill and click on the PAY button:
After selecting a Bill, click Pay and choose either Pay now to send the payment immediately or Schedule payment to process it on a future date.
If you selected Pay now, you'll be prompted to authorise and confirm the payment in your banking application. You can do this through your bank's website or mobile app, or by scanning the QR code with your bank's mobile app.
Repeat this process for each Bill in the Batch Payment.
Please note: If multiple Bills from the same Supplier have been merged into a single payment, you only need to authorise and confirm the payment once for the merged transaction.
When the line status changed to Paid, ApprovalMax creates a Batch Payment in Xero with the accumulated payment amount.
The different statuses of Bills in a Batch Payment
Awaiting Payment – the batch is Approved and the Bill is Awaiting Payment
Cancelled – the payment was cancelled by a user
Processing – the payment has been authorised and the Bill is in the process of being paid
Paid – the payment has been completed
The status of Bills that were fully paid changes to Paid. When all Bills in a batch have been paid, the Batch Payment will be marked as PAID:
Failed – the payment was rejected