When a Purchase Order has been fully approved / matched to a Bill, it can be marked as Closed in ApprovalMax, and the status Closed will be synced to QuickBooks Online.
Organisation Administrators and the Requester can mark Purchase Orders as Closed by clicking on the
button:
Optionally, you can add a comment.
The Closed status can be reversed, if needed:
All Purchase Order's status changes are tracked in the audit trail.