For Xero Purchase Orders created directly in ApprovalMax you can set up an email that will be sent to the Supplier once they're fully approved.
You can also add more email recipients under Xero Contacts to keep everyone informed:
This email is triggered if the checkbox for "Automatically email approved Purchase Orders" has been ticked - either manually by the Purchase Order Requester, or automatically.
The Purchase Order Requester is responsible for this procedure. To initiate the process, they need to fill in the email form located at the bottom of the Purchase Order creation form:
Please note: Changing the Supplier during a review or when doing Editing on Approval will update the EMAIL TO SUPPLIER section with the new information.
A PDF document generated by Xero after the final approval as well as any attachments that have been added to the email form (see the Attachments to Supplier section) will be sent with that email:
Such Purchase Orders will be emailed to the Supplier as soon as the approval process has been completed successfully.