ApprovalMax supports setting up a default email to the Supplier for Xero-connected Organisations on paid subscriptions.
This is how it works
In the main menu, select the Organisation for which you want to set up a default email to the Supplier and open Approval workflows under Workflows and settings.
Open the Purchase Order workflow.
Click on the Gear icon and scroll down to the Email to the Supplier settings:
In the Email to the Supplier settings section you can:
Enable/disable this option:
Enabled (the default Email to the Supplier block in Purchase Orders is enabled; however, the checkbox for “Email approved Purchase Orders automatically to the Supplier” is not ticked automatically)
Enabled and checked (with this option, the default Email to the Supplier block is enabled in Purchase Orders and the checkbox “Email approved Purchase Orders automatically to the Supplier” is ticked automatically)
Disabled (the Email to the Supplier block in Purchase Order requests is hidden)
Set up a default CC email address
Multiple email addresses can be added in the CC section; each email address can be removed in Purchase Orders:
Set up a default email template
There are limitations to the length of a Purchase Order's email subject and body:
Subject - 998 characters
Body - 4,000 characters
When finished, save your changes.