It's possible that some of your Bills or Sales Invoices were approved for payment directly in Xero and, therefore, bypassed the approval workflow.
In ApprovalMax, you can build a report to track all such cases.
First, activate the Fraud Detection settings in the approval workflow
Select your Organisation in the main menu and go to Approval workflows under Workflows and settings.
Open the Bill workflow and click on the Gear icon. Then activate the FRAUD DETECTION - BYPASSING THE APPROVAL WORKFLOW setting.
This will allow ApprovalMax to pull all requests that were approved directly in Xero.Save your changes and update the approval workflow.
Now, set up a report
Select your Organisation in the main menu and go to Request reports under Reports.
Click on the NEW REPORT button in the upper right-hand corner.
Tick the checkbox next to Bill or Sales Invoice and click on NEXT.
Apply filters and click on NEXT.
Fraud risk - Approved directly in Xero
Paid - Yes
Select the columns you want to see in the report and click on NEXT.
Name your report and click on CREATE.