When a new tracking category, inventory item, or account
code is added in Xero/QuickBooks Online, chances are that this is not reflected
in the approval matrix.
To avoid an automatic approval of
such not yet allocated requests, a “Default Approver” can be specified for
each step. Then, if nobody is defined as an Approver based on the approval
matrix, the item will be assigned to the Default Approver.
To set a Default Approver, open the approval workflow settings and click in the respective step underneath “Default
Approver” on “Add Approver”.
Please note: the option “Default
Approver” is only available if there are no Approvers with the rule “Always approves”.