How can I configure the PDF file of a Purchase Order that will be sent to the customer?

During Purchase Order creation, the Requester selects a Theme for the Purchase Order. After its approval, a PDF file will be generated based on this particular Theme.

Themes are configured in Xero and picked up by ApprovalMax.

In order to change a Theme in Xero, please go to Xero settings > General settings > Invoice settings.

You can also upload your own .docx template.

For more details please refer to: https://central.xero.com/s/article/Add-edit-or-delete-custom-invoice-quote-templates?userregion=true

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