ApprovalMax identifies Bills that might potentially be duplicates and notifies Requesters, Reviewers and Approvers at every stage with a respective message to ensure their awareness.
Requesters are advised to consider this information before submitting such a Bill:
while Approvers can keep it in mind when making their decision.
This reduces the risk of duplicate payments significantly:
Bill statuses taken into account are:
Awaiting Approval
Approved
Paid
The parameters checked for duplication are:
Supplier
Date
Amount (Total Gross exact match, Currency exact match)
or
Supplier
Reference