Why is a Bill that's part of an approved Batch Payment still Awaiting Payment?
This could be a case of partial payment. The Amount Due, i.e. the amount left to pay (calculated as Bill’s amount due minus Bill’s payment amount on approval minus Bill’s payment amount in processing minus Bill’s payment amount awaiting payment), gets updated during the next synchronisation with Xero. If the due amount is not equal to zero it means your Bill has not been fully paid yet and therefore still has the Awaiting Payment status in Xero:
Bill’s amount due is fetched from Xero Bills' data.
Amount on approval is calculated as Bill’s payment amount which is on approval within Airwallex Batch Payments or another Batch Payments.
Amount in processing is calculated as amount of Bill’s payments which are in the status "In Processing"
Amount in awaiting payment status is calculated as amount of Bill’s payments which are in Airwallex Batch Payments with the status "Awaiting payment".
Xero Batch Payments: partial payment
ApprovalMax supports partial payments for Xero Batch Payment requests. Here is how it works: Click on the button in the right-hand corner. In your Organisation, select Batch Payment and click on CREATE A REQUEST: You can now add Bills to a Batch ...
How to create a Batch Payment
How to enable Batch Payment creation: To enable the creation of Batch Payment requests in ApprovalMax, the Batch Payment workflow needs to be set up and activated In the Payment Creation section, you can specify all users who will be able to create ...
What is Batch Payment approval?
Instead of paying Bills one by one, you can prepare a Bulk Payment for Bills whose due dates are within a close range. Such payments are for large amounts and, therefore, might be subject to additional approval. Batch Payment requests are created as ...
How can I add Bills that were created and approved directly in Xero to a Batch Payment?
To enable the pulling of all Bills from Xero to ApprovalMax for seamless management with the Batch Payment workflow, you must activate the option "Fraud detection - bypass the approval workflow" in the Bill workflow settings.
What does an Airwallex Batch Payment approval process look like?
Airwallex Batch Payments are created by the respective Requesters in ApprovalMax: only Approved and Not Paid/Not Fully Paid Bills can be added to a Batch, up to 200 Bills in different currencies all together. The Airwallex Batch Payment status then ...