Where can I find the reporting function? (QuickBooks Online)

Where can I find the reporting function? (QuickBooks Online)

To access the reporting feature, navigate to the main menu    in the upper left-hand corner, select your Organisation and open "Reports" section:


You can use Line item reports or high-level reports.
There are default reports already available, which can be adjusted if required:


However, you also have the option to create your own report with filters that reflect your particular needs.

This is how you set up your own QuickBooks Online report:

  1. Click on the "NEW REPORT" button on the "Reports" page.
  2. In step 1, select the request type(s) for which you want to create a report and click on "NEXT":

  3. In step 2, specify the required report filters and then click on "NEXT":



  4. In step 3, activate the checkbox next to each column you want to be visible in the report:

    When finished, click on "CREATE".

  5. In the last step, name your report by filling in the field "Report name" and then click on "NEXT":



The following options are available:
  • Rename the report
  • Export to a CSV file 
  • Print the report 
  • Schedule the report 
  • Remove the report
  • Copy the report (i.e., save it as a new report)
  • Edit the report
  • Sort the information in the columns (hover over the respective column and click on the arrow):



  • Move columns (via drag and drop):



  • Download an audit report archive for all requests
  • ​Download the attachment archive for all requests
To apply the choices, you made for the report, click on the "SAVE" button.

Important note: Reports are only available for users with Administrator or Auditor role assigned.
Learn more, how you can assign a new role to a user here.

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