When is the Purchase Order number assigned?

As soon as a Purchase Order that you created is fully approved and sent to QuickBooks Online, its Purchase Order number is assigned automatically. These numbers ascend incrementally. 

Please note: this is only the case if the "Custom No" option has been switched off in QuickBooks Online.

If this option has been activated, then QuickBooks Online does not assign any numbers to ApprovalMax Purchase Orders/Bills and the respective fields are left blank.

• Related Articles

• When is the Purchase Order number assigned?

  As soon as a Purchase Order that you created is fully approved and sent to Xero, its Purchase Order number is assigned automatically. These numbers ascend incrementally. So, for example, if you have just started using Xero, your first Purchase Order ...

• Why is there no place to enter a PO number during Purchase Order creation?

  QuickBooks Online auto-populates a PO number when the Purchase Order has been approved in ApprovalMax.

• How do I select the currency for a QuickBooks Online Purchase Order?

  During Purchase Order creation, you can use either the currency which is set for the selected supplier or the default QuickBooks Online currency.

• Video: How to raise a Purchase Order

  ApprovalMax product walk-through: how to raise a purchase order https://www.youtube.com/watch?v=UpOtDJbD2xE

• How can I print an approved Purchase Order?

  Once a Purchase Order has been approved, ApprovalMax generates a PDF for this Purchase Order and attaches it to the Purchase Order in ApprovalMax. It is also possible to download this PDF in Xero itself. To do so, click on the "Print" button: