What is the "Fraud Detection — changes after approval" setting? (QuickBooks Online)
ApprovalMax tracks all changes that are made to a finance document in QuickBooks Online after the document has been approved in ApprovalMax.
This includes the Organisation wide changes such as vendors, categories, location/classes...
ApprovalMax enables Administrators to configure which changes will be tracked (see screenshot for reference). For example, it can be specified that a change of vendor won’t be tracked while any change of the amount will.
This feature is available for Bills, Purchase Orders and Expenses and can be configured by clicking on the
icon
in the respective approval workflow.
This includes the Organisation wide changes such as vendors, categories, location/classes...
ApprovalMax enables Administrators to configure which changes will be tracked (see screenshot for reference). For example, it can be specified that a change of vendor won’t be tracked while any change of the amount will.
This feature is available for Bills, Purchase Orders and Expenses and can be configured by clicking on the
If a change occurs in QuickBooks Online, a notification email is sent to Administrators to make them aware of it. To see the alteration, the Administrator needs to open the respective document in QuickBooks Online and check its audit history. The change will be highlighted.
Please note: Changes are tracked and will trigger a notification, even if it’s not visible in the history of specific documents.
To see the detailed history of the changes made (i.e. both the previous and the new value), they need to open the ApprovalMax audit report and take note of the previous value, before checking it against the new value in QuickBooks Online.
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