What if a Bill is marked as Paid in Xero during the approval process?

What if a Bill is marked as Paid in Xero during the approval process?

When a Bill is marked as Paid in Xero, the system will update the Bill status and show that the amount due has been reduced. This information will be reflected in Airwallex Batch Payments, allowing users to see if the Bill has been paid partially or in full:



Moreover, to ensure payment accuracy, ApprovalMax will automatically block the processing of any payment batch that includes Bills with the Paid status.
This prevents incorrect payments being made when a Bill's amount due is smaller than the payment amount.
    • Related Articles

    • What does an Airwallex Batch Payment approval process look like?

      Airwallex Batch Payments are created by the respective Requesters in ApprovalMax: only Approved and Not Paid/Not Fully Paid Bills can be added to a Batch, up to 200 Bills in different currencies all together. The Airwallex Batch Payment status then ...
    • Xero Bill life cycle

      Bill creation There are several ways of creating Bills in ApprovalMax, please follow this link for details: How you can create Bills in ApprovalMax. Bill review The Review step is positioned before the Auto-approval step. As this makes it the first ...
    • How can I publish Bills as Paid to Xero after their approval in ApprovalMax?

      Here is how you can publish Dext cost items as Paid Bills to Xero after their approval in ApprovalMax: Set "Invoice" as the "Publish to" destination (Manage ->Connections ->Integrations): Select a Payment Method with a stored Bank Account (Lists ...
    • What if the Airwallex Batch Payment has been paid and reconciled in Xero, and afterwards the Failed status is returned?

      Very rarely, for instance, if there is a typo in the beneficiary account, it may happen that Airwallex sends a payment and returns the Paid status. Still, sometime later, the beneficiary bank returns the payment to Airwallex, which causes Airwallex ...
    • Xero Bill Duplication Control

      ApprovalMax identifies Bills that might potentially be duplicates and notifies Requesters and Approvers at every stage with a respective message to ensure their awareness. Requesters can consider this information before Bill submission, while ...