What is the Budget Checking feature?

The Budget Checking feature makes sure that an Organisation does not overspend, i.e. does not spend more money than intended:



Budgets are prepared either in Xero or some other 3rd-party system, and then uploaded/synced to ApprovalMax where Bills and Purchase Orders get checked against the respective budgets.

Budget Checking will consider requests that have been approved before the budget got uploaded to ApprovalMax - if these requests relate to the budget ( i.e. via Date/Tracking Category).

When you're uploading/adding a budget in Xero, you can set filters for the Tracking Categories that will be applied to this particular budget. 
Tracking Categories affect how Budget Checking is applied.

  

You can also have a look at our video on How to configure and perform Budget Checking

• Related Articles

• Does ApprovalMax support Xero Budget Checking in the mobile app?

  Yes, ApprovalMax does support Xero Budget Checking in its mobile app. Here is what it looks like: Click on the Budget to open its details:

• Budget Checking filters

  When you're uploading/adding a budget in Xero, you can set filters for the Tracking Categories that will be applied to this particular budget. You can either select one of the existing tracking options, or use one of the following: Unassigned - Empty ...

• What are budget check periods?

  On the Budget Checking page, the Organisation's Administrator can set a check period for the budget: Let's see how a budget is calculated for each period, taking into account the respective Xero settings. The overall budget is 20 USD per month for ...

• Do Tracking Categories affect how Budget Checking is applied to requests?

  Yes, Tracking Categories do have an effect because they are a filtering option. If you upload a budget for a specific Tracking Category, it will be applied against the line with this Tracking Category+Account. Please note: the overall budget, which ...

• Can I use Budget Checking as a condition in workflows?

  No, at the moment, it is not possible to use Budget Checking as a condition in approval workflows.