NEW Advanced Xero Bill-to-PO Matching is now generally available 🎉
A new matching supports many-to-many matching pattern, amount allocation (this field is equipped with the in-cell math operations and a separate button to insert the remaining unallocated amount of the Bill), auto-marking of POs as Billed upon the final approval of all matched bills (if the remaining balance requirements are met), gross or net amounts setting and other enhancements.
Administrators are capable of overwriting the matching data after the final approval of the bills.
This functionality is available as the part of Advanced and Premium plan subscriptions and during the Trial.
An Expense is a document type in QuickBooks Online which represents a purchase that has already been paid via a selected Payment Method and the payment has been allocated against the respective Payment Account (Category of specific types) at the moment of entering the transaction. In contrast, Bills are entered as Awaiting Payment.