Mobile apps for Approvers and Requesters

Mobile apps for Approvers and Requesters

There are two different mobile apps available for Approvers and Requesters, depending on the device used:
Mobile apps allow to raise ​​​​Purchase Orders, Bills and stand-alone requests as well as approving all kinds of requests for Xero and QuickBooks Online.

Via these apps, Approvers can:

  • Receive notifications about new approval requests (the notification settings can be changed)


  • Chat with each other and the Requester
  • Make their decision with a single tap of their finger

  • Match Bills to Purchase Orders 
  • Mark Purchase Orders as "Billed" (for the Xero integration)
  • Appoint a Delegate for when out of office

 Via these apps, Requesters can:

  • Create Purchase Orders/Bills/ Contacts (Vendor) or other requests (that get set up via stand-alone workflows) as well as edit and submit them for approval

  • Chat with Approvers
  • Add Approvers on the fly
  • Match Bills to Purchase Orders 
  • Mark Purchase Orders as "Billed" (for the Xero integration)

Benefits of using the ApprovalMax mobile app:

  • Suppliers, contractors and volunteers are able to create Bills without having to access Xero/QuickBooks Online
  • Approval turn-around times are significantly shorter
  • Easy creation of Purchase Orders/Bills/Contacts (Vendors) on a phone that will include all related data, pulled from the general ledger
  • All requests including the related information are readily available in a remote or WFH environment
You can access the ApprovalMax mobile app using your password, or the Google, Xero or Intuit Single Sign-On. 
If you forget your password, it's possible to reset it via the mobile app: Can I reset my ApprovalMax password on mobile devices?



    • Related Articles

    • How are Approvers notified?

      There are two notification types for new approval requests: email notifications, providing the Approve/Reject buttons (you'll need to log into ApprovalMax only once; afterwards, the approval/rejection of Bills will be possible without having to log ...

    • How can Approvers make their decision?

      There are several ways to approve/reject a request: Click on the “Approve” or “Reject” button in the notification email. Reply to the notification email starting with the word “Approved”/"Approve" or “Rejected”/ "Reject". Tap on the "Approve" or ...

    • Can I search for requests in the mobile app?

      No, the search function is not supported in the mobile app. Please use the web app to find particular requests. For more information, please refer to:  How to find a request in ApprovalMax (Xero) How to find a request in ApprovalMax (QuickBooks ...

    • Does ApprovalMax support Xero Budget Checking in the mobile app?

      Yes, ApprovalMax does support Xero Budget Checking in its mobile app. Here is what it looks like: Click on the Budget to open its details:

    • Can I create/approve Vendor requests in the mobile app?

      Yes, absolutely. In the mobile app: - Requesters can create Vendor requests and submit them for approval. - Approvers can approve/reject Vendors, reassign requests to other Approvers, and communicate with other Approvers/the Requester in comments ...