Mobile apps for Approvers and Requesters
There are two different mobile apps available for Approvers and Requesters, depending on the device used:
Mobile apps allow to raise Purchase Orders, Bills, Expenses, Contacts/Vendors and stand-alone requests as well as approving all kinds of requests for Xero and QuickBooks Online.
Via these apps, Approvers can:
- Receive notifications about new approval requests (the notification settings can be changed)

- Chat with each other and the Requester
- Make their decision with a single tap of their finger

- Match Bills to Purchase Orders
- Mark Purchase Orders as "Billed" (for the Xero integration)
- Appoint a Substitute for when out of office
Via these apps, Requesters can:
- Create Purchase Orders/Bills/ Contacts (Vendor) or other requests (that get set up via stand-alone workflows) as well as edit and submit them for approval

- Chat with Approvers
- Add Approvers on the fly
- Match Bills to Purchase Orders
- Mark Purchase Orders as "Billed" (for the Xero integration)
Benefits of using the ApprovalMax mobile app:
- Suppliers, contractors and volunteers are able to create requests without having to access Xero/QuickBooks Online
- Approval turn-around times are significantly shorter
- Easy creation of Purchase Orders/Bills/Contacts (Vendors) on a phone that will include all related data, pulled from the general ledger
- All requests including the related information are readily available in a remote or WFH environment
Note that the mobile app is not supported for tablets. It is recommended to use web browsers. The mobile app is most convenient on the phone.
Related Articles
How do Approvers get notified about new approval requests?
There are two notification types for new approval requests: Email notifications, which provide the Approve/Reject buttons (you'll need to log into ApprovalMax only once; afterwards, the approval/rejection of Bills will be possible without having to ...
What requests can be approved in the Mobile App
The mobile app provides for: Requesters to create these requests and submit them for approval Approvers to approve/reject, reassign requests to other Approvers, and communicate with the Requester and other Approvers in the comments section ...
How can Approvers make their decision?
There are several ways to approve/reject a request: Use buttons in the email notification: Click on the “Approve” or “Reject” button in the notification email. Reply to the notification email starting with the word “Approved”/"Approve" or “Rejected”/ ...
Bill-to-PO Matching: add a Purchase Order Requester as a Bill Approver
Organisation Administrators can decide whether they want to allow Bill Approvers to add Purchase Order Requesters as Bill Approvers during the Bill-to-PO Matching (either automatically or manually), or if they don't want to allow adding Purchase ...
How does 2FA work on mobile devices?
2FA is mandatory only for Xero users as per Xero restrictions, while Pin/Face ID is mandatory for all users. If you have enabled both Pin/Face ID and 2FA, you'll have to use both for authentication when you log into the system. You won't have to ...