How to upgrade your subscription?

How to upgrade your subscription?

If you want to upgrade your subscription (change the plan, increase the number of Organisations, switch to yearly billing), open the “Subscriptions” tab on the Billing & Subscriptions page:

 


If you then click on “Change the plan”, you’ll see on the next page (“Upgrade a Subscription”) the preselected Advanced/Premium plan:

Here, you can increase the number of allowed Organisations in your subscription. Volume-based discounts are available:


If you switch to yearly billing, you’ll see on the “Upgrade a Subscription” page the newly selected option “Annual payment”:


Additionally, the summary on the right will show both the current and the updated subscription details.
After clicking on “PAY NOW”, you’ll be charged a pro rata upgrade fee.



This is how the pro rata fee is calculated:

Let’s say you purchased an ApprovalMax for Xero Premium subscription on 1 January and paid 90 EUR for it.


Product



Qty


Amount paid

Next billing amount



Next billing date



ApprovalMax for Xero Premium



1



90 EUR



90 EUR



1 Feb



On 14 January (middle of the month), you decide to put one more Organisation on this subscription. For this you need to upgrade. Let’s take a look at how the fees are calculated.

The upgraded subscription will cost 90 EUR x 2 Organisations = 180 EUR per month, which is the fee for the next full billing period. However, when you upgrade on 14 January, you’ll need to pay the upgraded subscription price only for the second half of January, i.e. 90 EUR (180 EUR / 2). Half of the monthly fee already paid for the initial subscription will be refunded as you won’t be using it after the upgrade. Here’s how the line items of the invoice for such an upgrade will look:



Product



Qty



Amount



Unused time for the ApprovalMax for Xero Premium plan until the end of the month (½ of the billing cycle)



1



90 EUR / 2 = 45 EUR (half the price of January) will be refunded: 


-     45 EUR



ApprovalMax for Xero Premium plan until the end of the month (½ of the billing cycle)



2



(90 EUR * 2 Org.) / 2 = 90 EUR  will be charged for the second half of January for the upgrade:


90 EUR 



Total for January (pro rata fee)



45 EUR                    
(90 EUR for the upgraded subscription minus a 45 EUR refund for the original subscription)



On the 14 January, you’ll be charged a 45 EUR pro rata fee for the upgrade; and from the start of the next billing period (1 Feb) you’ll be charged 180 EUR per month.



Product



Qty



Amount paid



Next billing amount



Next billing date



ApprovalMax for Xero Premium



2



180 EUR



180 EUR



1March


You can find all your invoices here:




To upgrade one or several Organisations in your subscription please refer to a link: How can I upgrade one or several of my Organisations to the Advanced/Premium plan?

Note: the upgrade of the plan for the subscriptions purchased in Xero app store differs and is done on Xero side.

If you need to increase the number of Organisations or switch to a yearly billing, please contact ApprovalMax sales team.


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