How can I pull new Sales Invoices for approval from Xero?

How can I pull new Sales Invoices for approval from Xero?

Provided that Sales invoice pulling is set up in the respective workflow, all Sales Invoices in Xero with the status "Submitted for approval" will be picked up by ApprovalMax and put through the designated approval process.

This is how it works:

Create Sales Invoice in Xero and click on "Submit for approval":


If you just save the invoice it will be added to a "Draft" folder.


In this case, use the top navigation to go back to https://go.xero.com/AccountsReceivable/Search. aspx?invoiceStatus=INVOICESTATUS/DRAFT


Here, you can mark the invoice(s) and submit for approval. 


    • Related Articles

    • How to create Xero Sales Invoices for approval in ApprovalMax

      There are several options for creating Sales Invoices which are then run through the approval workflow in ApprovalMax: Sales Invoice creation in Xero Sales Invoice creation in ApprovalMax Sales Invoice creation in ApprovalMax as a copy of Quote Sales ...
    • How can I see paid Sales Invoices that have bypassed the approval workflow?

      It's possible that some of your Sales Invoices were approved for payment directly in Xero and, therefore, bypassed the approval workflow. In ApprovalMax, you can build a report to track all such cases. This is how it can be done: Activate the ...
    • Is it possible to change a Sales Invoice after its final approval?

      While a Sales Invoice has not been fully approved, its Requester has the option to edit the request (this means the Sales Invoice will be resubmitted for approval), or to cancel it. As soon as a Sales Invoice has been fully approved, it can no longer ...
    • How can I specify instructions for Xero Sales Invoice Requesters?

      An Organisation's Administrator can provide a message that will be shown to Requesters during Sales invoice creation. This is how instructions for Sales Invoice Requesters can be set up: Select your Organisation in the main menu and open Approval ...
    • How does the approval of Xero Sales Invoices work?

      ApprovalMax allows to set up multi-step approval workflows for Xero Sales Invoices. This is how it works: Sales Invoices are created and submitted for approval in Xero or created directly in Approvalmax. ApprovalMax pulls these Sales Invoices ...