How to set up a default Email to the Vendor

How to set up a default Email to the Vendor

ApprovalMax supports setting up a default Email to the Vendor for Organisations connected to QuickBooks Online.

This is how it works:

  1. In the main menu, select the Organisation for which you want to set up a default Email to the Vendor and open "Approval Workflows" page under "Workflows and Settings" section:


  2. Open the Purchase workflow:

  3. Click on the gear icon and scroll down to the "Email to the Vendor settings":


  4. In the Email to the Vendor settings you can:

Enable/disable this option:

    1. Enabled (the default Email to the Vendor block in Purchase Orders is enabled; however, the checkbox “Email approved Purchase Orders automatically to the Vendor” is not ticked automatically)
    2. Enabled and checked (with this option, the default Email to the Vendor block is enabled in Purchase Orders and the checkbox “Email approved Purchase Orders automatically to the Vendor” is ticked automatically)
    3. Disabled (the Email to the Vendor block in Purchase Order requests is hidden)



    Set up a default CC email address
    Multiple email addresses can be added in the CC section; each email address can be removed in Purchase Order requests:


    Set up a default email template


    There are limitations to the length of a Purchase Order's email subject and body:

    1. Subject - 998 characters
    1. Body - 4,000 characters
5. When finished, save your changes.


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