How to set up a default Email to the Supplier

How to set up a default Email to the Supplier

ApprovalMax supports setting up a default Email to the Supplier for Xero-connected Organisations.

This is how it works:
  1. In the main menu, select the Organisation for which you want to set up a default Email to the Supplier and open "Approval Workflows" page under "Workflows and Settings" section:

  2. Open the Purchase Order workflow:

  3. Click on the gear icon and scroll down to the Email to the Supplier settings:




  4. In the Email to the Supplier settings section you can:


Enable/disable this option:

    1. Enabled (the default Email to the Supplier block in Purchase Orders is enabled; however, the checkbox “Email approved Purchase Orders automatically to the Supplier” is not ticked automatically)
    2. Enabled and checked (with this option, the default Email to the Supplier block is enabled in Purchase Orders and the checkbox “Email approved Purchase Orders automatically to the Supplier” is ticked automatically)
    3. Disabled (the Email to the Supplier block in Purchase Order requests is hidden)


Set up a default CC email address

Multiple email addresses can be added in the CC section; each email address can be removed in Purchase Orders:


Set up a default email template


There are limitations to the length of a Purchase Order's email subject and body:

  • Subject - 998 characters
  • Body - 4,000 characters
5. When finished, save your changes.


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