How to pay a Batch Payment

How to pay a Batch Payment

When all approvals are in place, the Batch Payment is ready for payment by authorised Payers.

This is how paying a batch in ApprovalMax works

  1. Open the approved Batch Payment and click on the PAY button:


  2. You can pay each Bill separately*. Select a Bill and click on the PAY button:

  3. You'll need to authorise and confirm the payments in your banking application.
    There are two options for confirming: from your bank's website/mobile app, or via a QR code on your bank's mobile website:

  4. Repeat this procedure for each Bill in the batch.

    * If Bills from the same Supplier are merged into a single transaction, then the payment is processed per transaction.


    When the line status changed to Paid, ApprovalMax creates a Batch Payment in Xero with the accumulated payment amount.

The different statuses of Bills in a Batch Payment

  1. Ready to Pay – the batch is Approved and the Bill is Awaiting Payment
  2. Cancelled – the payment was cancelled by a user
  3. Processing – the payment has been authorised and the Bill is in the process of being paid
  4. Paid – the payment has been completed
  5. The status of Bills that were fully paid changes to Paid. When all Bills in a batch have been paid, the Batch Payment will be marked as PAID:



  6. Failed – the payment was rejected



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