How to create a Xero Manual Journal

How to create a Xero Manual Journal

Before creating a Manual Journal, you first need to set up and activate a Manual Journal workflow in ApprovalMax:

Specify all users who will be allowed to create Manual Journals in the "Creation" step. By adding Requesters to this step, they get access to Manual Journal creation via the button .

  1. In your Organisation, select Manual Journal and click on CREATE A REQUEST:

  2. You can now create a Manual Journal approval request:


    1. Fill in the mandatory data such as Narration (a description of the Manual Journal) and Journal date.

    2. If you want to show Journals On Cash Basis Reports, tick the respective checkbox.

    3. You can default the Narration to the Journal Line Description by ticking the checkbox.

    4. In the first line, select an account from the Account field. Depending on whether you want to debit or credit that account, enter the amount in the correct column.
      Please note: Xero doesn’t allow to use some system (including payables and receivables) and bank accounts in Manual Journals.

    5. In the next line, select the respective other account - the one you're moving money to or from. Depending on whether you entered a Debit or Credit in the first line, enter the same amount in the opposite column.

    6. Check the amounts - you should have the same amount in both the Credit column in one line and the Debit column in the other. This means the accounts are in balance.
  1. When done, click on the SUBMIT FOR APPROVAL button.
Once submitted, the Manual Journal will run through the predefined approval workflow. When all approvals are in place, the Manual Journal will be pushed to Xero along with a detailed audit trail of the entire workflow.
Note: as a part of accrual accounting manual journals can be generated from the line item accrual report.

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