Bill creation in Xero
You can create Bills manually in Xero, or use Xero's Email-to-Bill function. Bills created in Xero must have the status Awaiting Approval, which enables ApprovalMax to pull them over for the approval workflow. Please also have a look at our two articles on How to set up pulling Bills from Xero
and How to pull Bills from Xero
ApprovalMax is compatible with any OCR tool, so you can choose the one you prefer. As long as the tool allows to create Bills in Xero with the status Awaiting Approval, ApprovalMax can process them. The OCR tools on the (incomplete) list below have proven to work well with ApprovalMax:
Direct Dext to ApprovalMax integration
Integrating Dext with your ApprovalMax Bill Creation, Review and Approval workflow enables Dext to push cost items directly to ApprovalMax. ApprovalMax will then run them through the predefined Bill Creation, Review and Approval workflow and, after full authorisation, push them to Xero in the status Awaiting Payment.
Bill creation in ApprovalMax
You can add Requesters to the Bill creation function:
All Requesters you add to the Create Bill step in the Bill Creation, Review and Approval workflow get access to Bill creation in ApprovalMax by clicking on
In your Organisation, select Bill and click on CREATE A REQUEST.
You can now enter the Bill details and even attach the original invoice as a file.
The Due Date of Xero Bills is adjusted automatically based on the Contact Payment terms.
When you submit a Bill for approval, it will run through the predefined workflow. Once all approvals are in place, the Bill will be pushed to Xero in the status Awaiting Payment and include a detailed audit trail of the entire workflow as well as all attached documents.
Copy Bills from Purchase Orders in ApprovalMax