How to create a Line Item Accrual report and export it to a Manual Journal

How to create a Line Item Accrual report and export it to a Manual Journal

Creating Accruals* in ApprovalMax is a straightforward process that helps maintaining accurate financial data. 
Accruals in ApprovalMax on Line Item level provide a comprehensive solution that allows you to create Accrual reports, generate journals based on them, submit them for approval and, ultimately, post them to Xero.
This functionality is currently available in beta. Please contact support if you'd like to try it.

  1. In the main menu, open your Organisation and navigate to the Line Item Reports page under the Reports section in ApprovalMax:



  2. Click on the NEW REPORT button:


  3. Depending on your requirement, select the relevant report: either the Purchase Order report or the Bill Line Item report:

  4. Apply the available filters, such as request status, matching, remaining balance, GRN status and others, to refine your report:


  5. Decide which columns you want to be visible:


  6. Name your report and click on the CREATE button: 
  7. To create an Accruals Journal, click on the CREATE ACCRUALS JOURNAL button:
  8. In the pop-up window you'll need to specify details like the narration, date, accrual account and also choose between gross or net amounts, which should be incorporated into the lines of the Manual Journal:


    Once all necessary details have been added, click on the CREATE button. This will generate a new Manual Journal in ApprovalMax.


The newly created Journal can be reviewed for accuracy. When all is correct, you can submit it for approval in ApprovalMax:


Once all approvals have been collected, the Manual Journal will be pushed to Xero:



    • Related Articles

    • Line Item Accrual reports

      What are Accrual reports? Accrual accounting records revenues and expenses when they are incurred, regardless of when the respective cash transactions are made. This approach offers a more accurate representation of a company’s financial performance ...
    • How to create a Xero Manual Journal

      Before creating a Manual Journal, you first need to set up and activate a Manual Journal workflow in ApprovalMax: Specify all users who will be allowed to create Manual Journals in the "Creation" step. By adding Requesters to this step, they get ...
    • How does the Xero Manual Journal workflow work?

      In ApprovalMax, you can set up multi-step approval workflows for Xero Manual Journals. Users of Organisations connected to Xero then create Manual Journal requests directly in ApprovalMax. This is how the approval of Manual Journals works: Manual ...
    • Accrual report .CSV file for Xero Manual Journal entry (header level, limited version)

      In ApprovalMax, the Bill accrual feature allows users to generate collections of open Bills using the ApprovalMax filtering and reporting capability. The resulting .CSV file will be transferred to Xero via its capability for importing manual journal ...
    • How can I specify instructions for Xero Manual Journal Requesters?

      An Organisation's Administrator can provide a message to be shown to Requesters during request creation. This is how to set up instructions for Manual Journal Requesters: Select your Organisation in the main menu and open "Approval workflows" page ...