How to automatically email Purchase Orders created in ApprovalMax to a Supplier (Xero)

For Purchase Orders created directly in ApprovalMax, the platform offers the functionality to configure an email that will be sent to the Supplier once a Xero Purchase Order has been fully approved. This email is triggered if the checkbox "Automatically email approved Purchase Order" has been ticked, either manually by the Purchase Order Requester or automatically.

The Purchase Order Requester is responsible for this procedure. To initiate the process, they need to fill out the email form located at the bottom of the Purchase Order creation form.

A PDF document generated by Xero after the final approval as well as any attachments that have been added to the email form (see the Attachments to Supplier section) will be sent with that email: 

Such Purchase Orders will be emailed to the Supplier as soon as the approval process has been completed successfully.

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