How is ApprovalMax licensed?

How is ApprovalMax licensed?

ApprovalMax is licensed per Organisation for any number of users, requests, and workflows.

If you want to use ApprovalMax in connection with your accounting software, please note that each ApprovalMax Organisation corresponds to one particular organisation in your accounting system (Xero or QuickBooks Online).

For example, if you have one Xero file, you'll need an ApprovalMax subscription for one Organisation. If you have 5 Xero files, you'll need an ApprovalMax subscription for 5 Organisations.

If you retire a connected organisation in your accounting system, you also need to retire the corresponding Organisation in ApprovalMax. A retired ApprovalMax Organisation frees up a space in the very same subscription it had been assigned to and you can add a new Organisation instead. If you don’t want to assign a new Organisation in its place, you need to downgrade your subscription because the subscription billing won’t be reduced automatically. Only a subscription downgrade will adjust your monthly billing amount.

ApprovalMax offers different subscription plans, for details please refer to Which subscription plan is the right one for me?.



    • Related Articles

    • How can I start a paid subscription?

      If you are using a free ApprovalMax trial and want to continue working with your ApprovalMax Organisation, you need to start a paid subscription. This is how you start a paid subscription: To start a paid subscription, please click on "MANAGE" in the ...
    • How can I cancel my subscription?

      In order to cancel a subscription, please contact sales@approvalmax.com. Please note: all Organisations under a cancelled subscription will be automatically retired. If you want to cancel a subscription only for some of your Organisations under that ...
    • Which subscription plan is the right one for me?

      The right option depends on your needs. If you want to use only the pre-defined workflows that are integrating with Xero or QuickBooks Online, then the "Standard Edition" plan is right for you. If you also want to work with other workflows, such as ...
    • Are there volume discounts available?

      Yes, we do offer volume-based discounts which is good news for multi-entity organisations implementing ApprovalMax. Since ApprovalMax is licensed on a per-Organisation basis (for details please refer to How ApprovalMax is licensed), the volume ...
    • How can I transfer an Organisation to another subscription?

      Organisations can be moved between subscriptions as long as the subscriptions are compatible. This means, for example, that an Organisation with stand-alone workflows can only be transferred to a subscription under a "Premium Edition" plan but not to ...