How is a lock date handled for Xero Batch Payments?
What is a lock date in Xero?If you have the Adviser user
role, you can set a lock date to stop changes being made to transactions
during a past period. After you've set a lock date, users can't add or
edit transactions in Xero if the transaction date is earlier than the
Learn more about lock dates here.
Administrators of an Organisation have the choice between two options for the handling of documents with a date prior to the lock date:
How ApprovalMax handles documents with a lock date
- Either such documents are blocked for approval until their date or the lock date is changed manually in Xero
- Or their date gets automatically changed to "Lock date + 1 day"
This is what it looks like for Batch Payment:
- If the first option is selected, documents dated earlier than the lock date will be locked
If the second option is selected, the date of a document will be changed automatically to "Lock Date +1" after its approval:
In Xero you can set two lock dates - if both are set, the later one will be used:
Xero Batch Payments: partial payment
ApprovalMax supports partial payments for Xero Batch Payment requests. Here is how it works: Click on the button in the right-hand corner. In your Organisation, select Batch Payment and click on CREATE A REQUEST: You can now add Bills to a Batch ...
How is a lock date handled for Xero Bills?
What is a lock date in Xero?If you have the Adviser user role, you can set a lock date to stop changes being made to transactions during a past period. After you've set a lock date, users can't add or edit transactions in Xero if the transaction date ...
What is Batch Payment approval?
Instead of paying Bills one by one, you can prepare a Bulk Payment for Bills whose due dates are within a close range. Such payments are for large amounts and, therefore, might be subject to additional approval. Batch Payment requests are created as ...
How to create a Batch Payment
How to enable Batch Payment creation: To enable the creation of Batch Payment requests in ApprovalMax, the Batch Payment Creation and Approval workflow needs to be set up and activated: In the Payment Creation section, you can specify all users who ...
How is a lock date handled in QuickBooks Online?
What is a lock date in QuickBooks Online? QuickBooks Online offers the option to "Close the Books" by finalising financial statements for a specified period, with password protection to prevent any alterations to that information. By setting a ...