How does the Journal Entry workflow for QuickBooks Online work?
In ApprovalMax, you can set up multi-step approval workflows for QuickBooks Online Journal Entries. Users of Organisations connected to QuickBooks Online then create Journal Entry requests directly in ApprovalMax.
This is how the approval of Journal Entries works:
- Journal Entry requests are created and submitted for approval in ApprovalMax.
- The multi-step approval workflow starts as predefined in ApprovalMax.
- The respective managers get notified that their approval is required, and make their decision.
- When all approvals are in place, the authorised Journal Entry and the automatically generated audit report get pushed to QuickBooks Online.
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How to create QuickBooks Online Journal Entry
Before creating a Journal Entry, you first need to set up and activate a Journal Entry workflow in ApprovalMax: In the Journal Entry Creation step, you can specify all users who will be allowed to create Journal Entry requests. By adding Requesters ...
How can I make QuickBooks Online Journal Entry fields mandatory?
During the configuration of the Requester matrix you can decide for some fields whether they are to be mandatory, or optional. This is how you make certain fields mandatory: In the main menu select your Organisation and open the "Approval Workflows" ...
What is a QuickBooks Online Journal Entry?
A Journal Entry is a manual recording of transactions and adjustments to your accounting file. Journal Entries allow you to transfer funds between accounts and ensure that your financial records are balanced according to specific requirements. They ...
How can I specify instructions for QuickBooks Online Journal Entry Requesters?
An Organisation's Administrator can provide a message to be shown to Requesters during request creation. This is how to set up instructions for Journal Entry Requesters: In the main menu select your Organisation and open the "Approval workflows" page ...
Can I pull Journal Entries from QuickBooks Online to ApprovalMax?
No. QuickBooks Online Journal Entries must be created in ApprovalMax, and only the respective Requesters as specified in the Journal Entry workflow are able to do.