How does the approval of Batch Payments work?

How does the approval of Batch Payments work?

  1. Batch Payments are created by authorised Requesters in ApprovalMax: up to 200 Bills in GBP currency with the statuses Approved and Not Paid/Not Fully Paid can be added. The Batch Payment status is Awaiting Approval.

  2. When all approvals have been collected from the specified Approvers, the request status changes to Awaiting Payment.

  3. Payers, as named in the workflow, send payments with ApprovalMax and confirm them in their banking application. The request status changes to Processing.

  4. Once a payment has been processed, the payment status of that Bill changes to Paid/Failed/Rejected.
    If the status is Paid, ApprovalMax automatically creates a Payment in Xero, which is reconciled with a bank statement as soon as that is synced to Xero. The status of the Batch Payment in ApprovalMax changes to Paid.

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