How can I find a particular request?
When looking for a particular request you can use the search function in the top right-hand corner. The search function is available in all list views for requests and in your "Decision required" view.
You can search all your organisations and all enabled workflows - it does not matter whether they are connected to Xero or to QuickBooks Online, or stem from a stand-alone instance.
Depending on the request type you can narrow down your search with further details such as status (Open, Rejected, Approved, Cancelled), account, or line item.
How can I create a Purchase Order in ApprovalMax?
To create a Purchase Order (or any other request) in ApprovalMax, click on the "NEW REQUEST" button in the top right-hand corner near your Avatar: In the pop-up window, select the request type from the respective Organisation and click on "CREATE ...
How can I mark a Purchase Order as Billed?
When a Purchase Order has been fully approved / matched with a Bill, it can be marked as Billed in ApprovalMax and the status "Billed" will be synced to Xero. To mark a Purchase Order as Billed, click on the button: Optionally, you can provide a ...
What is Bill to PO Matching?
ApprovalMax enables Approvers to manually match incoming Bills with the initial Purchase Orders before making their approval decision. This allows for much more control and accuracy at this stage of the approval process. Limitations for approvals can ...
When is the Purchase Order number assigned?
As soon as a Purchase Order that you created is fully approved and sent to Xero, its Purchase Order number is assigned automatically. These numbers ascend incrementally. So, for example, if you have just started using Xero, your first Purchase Order ...
How does an accountant find out whether the Purchase Order has been emailed to the supplier?
This is how an accountant can check if a Purchase Order has been sent to the supplier: Go to Xero Accounts > Purchases > Purchase Orders. For each approved Purchase Order that was sent to the supplier, there is the status Sent in the respective ...