How can I close approved Purchase Orders to prevent matching?

If you don't use your approved Purchase Order any more and want to prevent matching Bills to it, you can mark the Purchase Order as Billed in ApprovalMax, or delete such Purchase Orders in Xero - they will then be marked as Cancelled in ApprovalMax:

• Related Articles

• How can I close an approved Purchase Order to prevent matching? (QuickBooks Online)

  If you don't use your approved Purchase Order any more and want to prevent matching Bills to it, you can close the Purchase Order in ApprovalMax:

• How can I mark a Purchase Order as Billed?

  When a Purchase Order has been fully approved / matched with a Bill, it can be marked as Billed in ApprovalMax and the status Billed will be synced to Xero. See who can mark Purchase Orders as Billed. To mark an approved Purchase Order as Billed, ...

• Xero Purchase Order life cycle

  Purchase Order creation There are two ways of creating Purchase Orders for authorisation in ApprovalMax; they can either be created directly in ApprovalMax or get pulled from Xero. Purchase Order approval When you submit a Purchase Order for ...

• Who can mark Xero Purchase Orders as Billed?

  Xero Purchase Orders can be marked as Billed by: Administrators of Organisations in ApprovalMax Purchase Order Requesters Persons who are specified in the "Pull from Xero" section of a Purchase Order approval workflow (if Purchase Orders get created ...

• Bill-to-PO Matching: auto-marking Purchase Orders as Billed

  ApprovalMax supports the automatic marking of a Purchase Order as Billed on the approval of the last Bill matched to that Purchase Order - if the following conditions are met: All Bills matched to this Purchase Order have been pushed to Xero and ...