Fraudulent activity: overview of request statuses

ApprovalMax allows proper tracking of documents that were created and then approved without going through the respective approval workflow in ApprovalMax, or were changed directly in the accounting system. For such requests, different labels are applied after their approval/payment.

Approved status:

1. When a request was approved in ApprovalMax and there is no fraudulent activity, the label is green: 
   
   
   
2. When a request was approved directly in the accounting system (outside of ApprovalMax) and there are no post-approval changes, the label is orange with an exclamation mark:  
   
   
   
3. When a request was approved in ApprovalMax and post-approval changes were made in the accounting system, the label is green with an exclamation mark: 
   
   
   
4. When a request was approved directly in the accounting system (outside of ApprovalMax) and post-approval changes were made in the accounting system, the label is orange with an exclamation mark:  
   
   
5. When a request was approved in ApprovalMax but has not been published yet to the accounting system, the label is grey: 

Paid status:

1. When a request was approved and there is no fraudulent activity, the label is blue: 
   
   
   
2. When a request was approved directly in the accounting system (outside of ApprovalMax) and then paid and there are no post-approval changes, the label is orange with an exclamation mark:  
   
   
   
3. When a request was approved in ApprovalMax and then paid and post-approval changes were made in the accounting system, the label is blue with an exclamation mark: 
   
   
   
4. When a request was approved directly in the accounting system (outside of ApprovalMax) and then paid and post-approval changes were made in the accounting system, the label is orange with an exclamation mark: 
   
   

Cancelled status:

1. When a request was cancelled the status label is grey: 
   
   

Rejected status:

1. When a request was rejected the status label is red: 
   
   
   

Please see the detailed table below: 

Status	Fraudulent activity-bypassing approval workflow	Fraudulent activity-changes after approval	Label
Approved	No	No
Approved	Yes	No
Approved	No	Yes
Approved	Yes	Yes
Approved (not published to GL)	No	No
Cancelled	--	--
Paid	No	No
Paid	Yes	No
Paid	No	Yes
Paid	Yes	Yes
Rejected	--	--

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