Fraudulent activity: overview of request statuses

Fraudulent activity: overview of request statuses

ApprovalMax allows proper tracking of documents that were created and then approved without going through the respective approval workflow in ApprovalMax, or were changed directly in the accounting system. For such requests, different labels are applied after their approval/payment.

Approved status:
  1. When a request was approved in ApprovalMax and there is no fraudulent activity, the label is green: 


  2. When a request was approved directly in the accounting system (outside of ApprovalMax) and there are no post-approval changes, the label is orange with an exclamation mark:  


  3. When a request was approved in ApprovalMax and post-approval changes were made in the accounting system, the label is green with an exclamation mark: 


  4. When a request was approved directly in the accounting system (outside of ApprovalMax) and post-approval changes were made in the accounting system, the label is orange with an exclamation mark:  

  5. When a request was approved in ApprovalMax but has not been published yet to the accounting system, the label is grey: 

Paid status:
  1. When a request was approved and there is no fraudulent activity, the label is blue: 


  2. When a request was approved directly in the accounting system (outside of ApprovalMax) and then paid and there are no post-approval changes, the label is orange with an exclamation mark:  


  3. When a request was approved in ApprovalMax and then paid and post-approval changes were made in the accounting system, the label is blue with an exclamation mark: 


  4. When a request was approved directly in the accounting system (outside of ApprovalMax) and then paid and post-approval changes were made in the accounting system, the label is orange with an exclamation mark: 

Cancelled status:
  1. When a request was cancelled the status label is grey: 

Rejected status:
  1. When a request was rejected the status label is red: 


Please see the detailed table below: 
Status
Fraudulent activity-bypassing approval workflow
Fraudulent activity-changes after approval
Label
ApprovedNoNo




ApprovedYesNo



ApprovedNoYes



ApprovedYesYes



Approved (not published to GL)NoNo



Cancelled----



PaidNoNo



PaidYesNo



PaidNoYes



PaidYesYes



Rejected----




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