Does ApprovalMax support Goods Received Note for Xero PO?
Yes, ApprovalMax supports the GRN functionality for Xero Purchase Orders.
This feature is a part of Advanced and Premium
plan for Xero connected Organisations.
You can use the setting Goods Received Note (GRN)* in the Purchase Order workflow to track the GR status in the Purchase Order.
This is how it works:
- The Organisation's Administrator enables the GRN setting the Purchase Order workflow under the gear icon:
![](https://support.approvalmax.com/galleryDocuments/edbsna8b15ed4fa5cc96e18ee1d38ed2030c010db3b67d4efc7fa7195635c1da9fe54c458af6da106893f0cdb44c884a5541e?inline=true)
![](https://support.approvalmax.com/galleryDocuments/edbsn55f69e1d7f5432fdfda97c66b1bb43160ef5562f2b8b35e13e64333e1c21287a811cc543c27bd0416eb18736d6c8c6e6?inline=true)
- The Purchase Order Requester, the Approvers and the Organisation's Administrator can track the statuses Not Received, Partially Received and Fully Received, and also set/change the delivery status for approved Purchase Orders.
To do so, click on the UPDATE STATUS button and select one of the options in the drop-down list (optionally, attachments and comments can be added):
![](https://support.approvalmax.com/galleryDocuments/edbsnd7047c6897054831a00873d17b8948bfc7599ed810dc5abed5e037a4261a8fa60b13f9e79ac759cbf8e44e049ef5fad9?inline=true)
![](https://support.approvalmax.com/galleryDocuments/edbsn5e2c25bf4e7700adc6508e6924d51293eff30a2ad0ea73a78d72c291625311da97422d8657d57ec26360f9ebb62a339a?inline=true)
Please note: the Goods Received status will only be available when the Purchase Order has been fully approved. The people stated above can change the status without any restrictions.
- All changes are reflected in the Purchase Order's audit trail, which details who changed what and when as well as any comments and attachments.
![](https://support.approvalmax.com/galleryDocuments/edbsnf1f087ad65cfe6aad3b7e34d90f495d4d67164366db85587f6c6b8244a871bde333d1a8d65f3553e2a4747778e5d243b?inline=true)
Important note: GRN is used in ApprovalMax only for Purchase Orders with the Approved status. GR status is pushed to Xero history section if the respective setting is turned on.