Does ApprovalMax support the Billable status for QuickBooks Online Expenses?

You incur Billable expenses on your customer’s behalf when you perform work for them. Billable expenses can easily be recorded and tracked so that the customer can reimburse them when they receive their invoice. 

Please note: the Billable status is not available for the Dext - ApprovalMax - QuickBooks Online integration

In ApprovalMax, billable expenses work as follows: if the status is Billable (i.e. the checkbox is ticked), a billable expense is added for the selected customer (applicable only to QuickBooks Online Invoices):

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• Can I pull Expenses from QuickBooks Online to ApprovalMax?

  Yes, ApprovalMax supports pulling of existing Expenses from QuickBooks Online without going through the appropriate approval workflow in ApprovalMax. Besides, you can create your Expense requests directly in ApprovalMax or pull them from Dext, run ...

• Does ApprovalMax support a review and editing functionality for QuickBooks Online Expenses?

  Unfortunately, no.  Expense requests can be modified exclusively by the person who created them (the Requester), and only up to the point of full approval.  Any changes made will restart the approval workflow for the Expense request and reset all ...

• Attaching files to QuickBooks Online Expenses

  During the creation of QuickBooks Online Expenses in ApprovalMax, you can attach files. However, some technical limitations do apply. Below are supported file extensions, size and number of files that can be attached: File extensions: '.pdf', ...

• Can I search for QuickBooks Online Expenses?

  Yes, ApprovalMax does have a search function for Expenses. In the Search pop-up window, select the request type (Expense), set additional filters, and click on SEARCH:

• Does ApprovalMax support Xero Expenses?

  We currently do not support Xero Expenses as Xero has not released an API yet. However, setting up suppliers for employees works perfectly in this respect. The option of Xero Bill creation in ApprovalMax should provide a rather good flow for employee ...