How can I enable/disable 2FA?

How can I enable/disable 2FA?

ApprovalMax supports 2FA with time-based one-time passwords. ApprovalMax Administrators can enforce users to enable it, for Australian and Xero-connected Organisations it is mandatory.

For login/password authorisation, there are three options:

  1. Verification code generated by an Authenticator application
  2. ‚ÄčConfirmation code sent to an alternative email address
  3. Using a generated backup code

Suitable Authenticator applications are:

Google Authenticator (Android, iOS), Duo Mobile (Android, iOS), Microsoft Authenticator (Android, iOS), FreeOTP (Android, iOS), Authy ( Android, iOS),  Authenticator or  Windows Authenticator.

This is how you enable 2FA 

  1. Open My Profile under your Avatar.
  2. Click on the   button.
  3. Enter the shared secret generated by ApprovalMax into the Authenticator application:

  1.   Enter the authentication code in ApprovalMax:

  1.  Set up the alternative 2FA option:

    1. Either generate backup codes

      Note: When entering the Backup code, ensure you input it without spaces (eight numbers in a row).
    2. Or set up an alternative email address

  2. Click on DONE to activate 2FA:

Please note: having a password in place is a requirement for the 2FA setup. If you don't have one because you log in via SSO:

  1. Log out

  2. Set up a password (using the reset password link)

  3. Log in with this password

  4. Enable 2FA

This is how you disable 2FA

  1. In My Profile under your Avatar, click on the  button.
  2. Confirm this with an authentication code / confirmation code / backup code:

                Enter the code from the Authenticator app:

                Or, use another authentication method:


  3. Two-factor authentication has now been disabled:

    • Related Articles

    • How to enable/disable connections on the Connections List webpage

      To enable or disable a connection, follow the steps below: Find the respective connection on the Connections List webpage. Under Action, click on RECONNECT or DISCONNECT, depending on the action you want to perform: To verify the status change, check ...
    • How to enable/disable the Price Checker in QuickBooks Online documents

      The Price Checker feature identifies potential price discrepancies for each item and notifies users accordingly. This calculation of discrepancies can be activated/deactivated in the Purchase Order/Bill/Expense workflow. This is how you configure ...
    • How to create a Xero Batch Payment

      How to enable Xero Batch Payment creation: To enable the creation of Xero Batch Payments in ApprovalMax, the Xero Batch Payment workflow needs to be set up and activated In the Payment Creation section, you can specify all users who will be able to ...
    • How to enable Beneficiary creation in ApprovalMax

      ApprovalMax allows to create new Beneficiaries right within the platform before they're being processed in Airwallex. This is how you configure ApprovalMax to enable Requesters to create new Beneficiaries: Select your Organisation in the main menu ...
    • How can I enable the creation of Vendors in ApprovalMax?

      ApprovalMax allows the creation of new Vendors by PO/Bill/Expense requesters, before they're being processed in QuickBooks Online and added to the QuickBooks Online Vendor list. This is how you configure ApprovalMax to enable Requesters to create new ...