Auto-selection of Taxes in ApprovalMax for Xero

Auto-selection of Taxes in ApprovalMax for Xero

In Xero, you can set default Taxes for:

  1. Contacts
  2. Inventory Items       
  3. Accounts in the chart of Accounts    

ApprovalMax follows the same logic as Xero and applies your default Taxes for Bills, Invoices and AP/AR Credit Notes in the following order of priority:

1. The default Tax rate for the Contact used in a transaction
2.
 The default Tax rate for the Inventory Item used in a transaction line (if an Inventory Item is being used)
3.
 The default Tax rate for the Account code used in a transaction line

For Purchase Orders* only, the Inventory Item's Tax rate is used in preference to the Contact's Tax rate.

Depending on the settings and the priority of what's added to a request, different options can be achieved:

Case Purchase Order Bill
Contact and Item have Account and Tax specified First - Inventory Item is added
Second - Contact is added
Item’s Tax rate Item’s Tax rate
First - Contact is added
Second - Item is added 
Item’s Tax rate* Contact’s Tax rate 
Contact has Account and Tax specified, Item doesn’t have either
First - Inventory Item is added
Second - Contact is added
Contact’s Tax rate  Contact’s Tax rate 
First - Contact is added
Second - Item is added 
Contact’s Tax rate  Contact’s Tax rate 
Contact doesn’t have records, Item does First - Inventory Item is added
Second - Contact is added
Item’s Tax rate Item’s Tax rate
First - Contact is added
Second - Item is added 
Item’s Tax rate Item’s Tax rate




    • Related Articles

    • Auto-selection of Accounts in ApprovalMax for Xero

      In Xero, you can set default Accounts for: Contacts ​Inventory Items        ApprovalMax follows the same logic as Xero and applies your default Accounts in the following order of priority: 1. The default Account for the Inventory Item used in a ...
    • Supported countries, taxes, currencies

      ApprovalMax pulls all Xero items in read-only mode. Therefore, all data defined in Xero (such as taxes, currencies, etc.) is displayed in ApprovalMax “as is”. ApprovalMax supports: All Xero Countries All Xero Taxes All Xero Currencies
    • How can I connect ApprovalMax to Xero?

      This is how you connect ApprovalMax to Xero: Under the main menu  select your ApprovalMax Organisation, and open "Workflows and settings" >"Approval workflows". Click on the button "Connect" next to Approval workflows for Xero. Authorise ApprovalMax ...
    • How can I submit new Xero Sales Invoices for approval?

      Please note: the new Xero function for Sales Invoices "Auto-save Drafts" as well as any activity from the options menu will automatically approve the invoice at hand. This is Xero behaviour and has nothing to do with ApprovalMax. This is how it ...
    • Single Sign On (SSO): how to use your Xero account for logging in to ApprovalMax

      Are you tired of tracking new logins and passwords? You can use your Xero account as a Single-Sign-On with ApprovalMax. This way you only need to remember your Xero credentials. When you log in to ApprovalMax under https://app.approvalmax.com/ select ...